2.44 Associated Students of New Mexico State University (“ASNMSU”)

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Scope: NMSU System

Source: RPM Title 2 | Institutional Organization and Affiliated Entities

Policy Administrator:

Last Updated: 12/07/2018



Revision History:

12/07/2018 Amended by Board of Regents
Recompiled 2017, formerly Policy 1.05.85
12/08/2006 Amendment approved by Board of Regents

All main campus students are members of the Associated Students of New Mexico State University (“ASNMSU”). The ASNMSU government is divided into the executive, legislative, and judicial branches. Members of the legislative branch (student senate) are elected; the executive offices of president and vice president are elected; and members of the judicial branch are appointed by the president of ASNMSU. The dean of students and the Student Legal Aid Program attorney serve as advisors to ASNMSU. The vice president for student affairs and enrollment management, in cooperation with student leaders and other appropriate university officers, shall advise and administer university policy, regulations, and procedures established and necessary to achieve the goals and objectives of ASNMSU and the university. ASNMSU’s constitution and law book outlines the organization and responsibilities of ASNMSU. University regulations establish procedures within which ASNMSU funds are expended and accounted for and activities are conducted. ASNMSU has supervision over budgeting and expenditure of all activity monies allocated to ASNMSU; the Publications and Communications Board; the Intramural Board; the Student Activities Committee and other such boards and committees which are created from time to time. All of ASNMSU’s accounts are channeled through the ASNMSU Comptroller’s Office under the supervision of the Office and Administration and Finance. All recognized student organizations, except for fraternities and sororities, must conduct their financial affairs through the Office of the ASNMSU Comptroller.


A. Leadership Scholarships

Students who meet the criteria outlined below and who are either: (a) elected to ASNMSU student senate in a campus-wide, student body election, or (b) elected by their respective college councils and recommended to serve as a semester-long appointee to fill a vacant ASNMSU student senate position are eligible each semester to receive a financial award amounting to at least 75 percent of the dollar value of an academic semester in-state tuition and fees scholarship. This financial award is subject to the conditions and processes governing all financial aid awards administered by the Office of Financial Aid and Scholarship Services. As such, students may be awarded only one tuition scholarship in any given semester. The criteria for the initial award of the Leadership Scholarship are:

  1. Undergraduate students must have an overall grade point average of at least 2.5 and, in the semester previous to taking office, have successfully completed 15 or more grades credits with at least a 2.5 grade point average.
  2. Graduate students must have an overall grade point average of at least a 3.5 and have, in the semester previous to taking office, successfully completed 9 or more grades credits with at least a 3.0 grade point average and must serve the entire semester as a senator.
  3. Undergraduate students must be currently enrolled in at least 15 credits and graduate students in at least 9 credits. Both undergraduate and graduate students must serve the entire semester as a senator to remain eligible for existing and future awards. Resignation, termination, or impeachment from the student senate prior to the completion of the semester voids any award made for that semester and holds the student liable for repayment of the amount awarded.
  4. Renewal awards:
    1. Undergraduate students must have an overall grade point average of at least 2.5 and must have successfully completed 15 credit hours the previous semester.
    2. Graduate students must have an overall grade point average of at least 3.5 and must have successful completed 9 credit hours the previous semester.
  5. Policy exceptions for termination and repayment of an award include cooperative education programs, medical withdrawals from the university, death, or any situation approved as an exception by the Office of the Associate Vice Provost for Student Affairs and Community Colleges.



Students Club Endowment Policy: Establishes a policy for maintaining a Club Endowment and a separate Club Account.

  1. Purpose of Policy: The Club Endowment is established to provide stable funding for recognized organizations. The income earned from this endowment is to be allocated to recognized organizations to provide consistent funding for them regardless of the financial picture of the ASNMSU.
  2. Deposits: Beginning Fall 1991, $1 for each full time student, and $.50 for each part-time student shall be deposited in the Club Endowment each fall and spring semester.
  3. Endowment Management: The Club Endowment shall be a permanently treated endowed fund of the NMSU Foundation, Inc. The principal shall be invested and reinvested in a common investment trust fund for endowments in accordance with the investment policies of the Foundation. The principal shall remain permanently invested and cannot be withdrawn without board’s approval. Income earned from the Club Endowment shall annually be transferred to the Club Account in the student account business office according to the policy of the NMSU Foundation.
  4. Withdrawals: The ASNMSU senate, by a simple majority, may withdraw funds from the Club Account for recognized organizations. This shall be done through the normal appropriations process.
  5. Transfers: The ASNMSU senate, by a 3/4 vote, may transfer money out of the Club Account to the Activity Surplus Account or the Major Expense Fund, providing the July 1 balance of the Club Account is a minimum of $20,000. An amount no greater than the July 1 balance minus $20,000 can be transferred. This shall be done through normal appropriation methods.